Welcome to ABA Verification Renewal

The Verification Renewal timeline and process is described in this timeline. Details and links to verification documents are located on the ABA website here. Questions? Contact the ABA central office, abacentraloffice@ameriburn.org

Verified Burn Centers must apply for and conduct their on-site review prior to their expiration date to maintain their verification status.

Before Your Visit

1 Year Prior to Burn Center Verification Expiration

  • ABA Central Office sends notification to burn center of expiration date with link to the verification application.
  • Burn Center starts the process of re-verification.

8 Months Prior

  • Burn center completes and submits the application and payment to ABA Central Office.
  • Burn center provides dates of unavailability (blackout dates), within three months of verification expiration.
  • ABA begins scheduling process by contacting reviewers. Reviewers have seven days to respond.
  • ABA provides the online Pre-review Questionnaire (PRQ) to Burn Center Verification Coordinator, with custom password/ID.
  • Burn Center begins working on the online PRQ. Process takes 6-7 months from start to finish for completion (must be completed 2 months before scheduled site visit).

6 Months Prior

  • ABA Central Office has received application and payment for site visit.
  • ABA finalizes the schedule for the verification visit.
  • Burn center receives site visit dates and reviewer information.
  • ABA sends written confirmation to reviewers and burn center of site visit dates.

5 Months Prior

  • ABA emails final confirmation letter including site visit agenda, reviewer contact information, logistics instructions.
  • Burn center continues to work on the PRQ.
  • ABA checkup with burn center on online PRQ progress.

2 Months Prior

  • Burn center submits PRQ and Case Summaries to ABA.
  • Burn center responsible for working with reviewers to arrange onsite logistics (transportation, hotel). Instructions are outlined in the confirmation letter.

4 Weeks Prior

  • ABA reviews and confirms that all materials in the PRQ are submitted.
  • ABA Central Office sends PRQ to reviewers.
  • Reviewers coordinate assignments and begin their review of the PRQ.
  • Reviewers reserve flights.

2 Weeks Prior

  • Final ABA checkup with Burn Center and Reviewers (confirm that all logistics are in place, Reviewers have flights and hotels booked, etc.).

Site Visit Dates (2 Days)

Day 1

Reviewers arrive early afternoon for chart review and fact-finding pre-review dinner.

Day 2

Reviewers conduct onsite introductory breakfast interview session with burn center staff, hospital tour, and clinical rounds. Burn Center site visit concludes with Exit Interview sessions.

Post-Visit

1 Week Post Visit

  • Verification reviewers submit site report to ABA within seven days of site visit.
  • Program evaluation link is emailed to the burn center director and verification coordinator.

2 Weeks Post Visit

  • ABA confirms site report sections are complete and sends site report to Verification Committee for review and comments.

4 Weeks Post Visit

  • ABA Verification Committee has two weeks upon report receipt to provide final input and vote on site report. Special circumstances regarding the site report may require additional time for committee review.
  • Reviewers Submit Expense Reimbursement Form to ABA for site visit.

5 Weeks Post Visit

  • ABA Verification Chair reviews committee comments and approves final site report.

7 Weeks Post Visit

  • ABA sends final site report and notification of status to the burn center.

8 Weeks Post Visit

  • ABA updates the ABA website with new expiration date and confirms address and location on map.
  • ABA orders plaque for the burn center to display Verification status.

10 Weeks Post Visit

  • ABA confirms shipment address with burn center and ships the verification certification plaque.
  • Completion of Verification process.
  • ABA Reviewers expenses are reimbursed (within 30 days of receipt of expense form).

Updated 7/10/18